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Executive Assistant

Company: Protective Life Insurance Company
Location: Chesterfield
Posted on: November 20, 2022

Job Description:

The work we do has an impact on millions of lives, and you can be a part of it.We help protect our customers against life's uncertainties. Regardless of where you work within the company, you'll be helping provide protection and peace of mind when our customers need it most.
Protective is seeking well-qualified candidates for an Executive Assistant position based out of our Birmingham, AL. corporate headquarters. This position will be a hybrid/office position.
Responsibilities:

  • Act as a representative and ambassador for the executive including contact with both internal and external associates, virtually and in person
  • Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
  • Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and webinars, plan travel
  • Demonstrate professionalism when receiving calls, taking messages, or routing correspondence
  • Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
  • Prepare expense reports and invoices for signature and approval
  • Coordinate local meetings and conferences, inclusive or arranging logistics such as food, entertainment, invitations, and room preparation
  • Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
  • Draft and distribute key communications
  • Assist with new employee provisioning
  • Order and maintain supplies for office employees
  • Assist Division leadership as necessary
  • Arranging travelRequirements:
    • Bachelor's degree or equivalent work experience with a high school diploma
    • Prior experience as an executive administrative assistant or senior executive assistant
    • Minimum 3-5 years of executive administrative experience preferred
    • Excellent knowledge of MS Office and Microsoft Teams
    • Strong presentation design skills with ability to clearly convey information
    • Willingness to learn and embrace new technologies
    • Detail-oriented with exemplary planning and time management skills
    • Ability to multi-task and prioritize daily workload under pressure of deadlines
    • Excellent verbal and written communication skills including ability to proofread and edit
    • Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
    • Excellent interpersonal skills
    • Flexible and able to adjust to unexpected changesThis position is eligible to be a hybrid position at the discretion of the manager and subject to your virtual workplace standards.
      Performance-Based Compensation: This position is eligible for an annual incentive based on individual and Company performance.
      Employee Benefits: We aim to protect our employees' wellbeing through a broad benefits offering. For example, we protect physical wellbeing through health, dental and vision insurance. We protect mental wellbeing through mental health benefits and an employee assistance program. We protect time away from work with a variety of paid time away benefits (e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). We protect financial wellbeing through contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective's platform to improve wellbeing while earning cash rewards. Eligibility for certain benefits may vary by position in accordance with the terms of the Company's benefit plans.
      Diversity and Inclusion: At Protective, we are committed to providing an inclusive culture where all employees are able to fully contribute and thrive. Our goal is to grow and develop our people, attract diverse talent and support strong, diverse communities.
      We support diversity, equity, and inclusion by working to develop a culture of inclusion and belonging led by leaders who develop potential and embrace unique skills and abilities. Our aim is to create an equitable and accountable environment for all leaders and employees that will drive performance and impact business strategy. In this way, we can increase overall diversity for leadership roles and pipelines of talent by maturing our hiring practices, robust development opportunities and focus on retention of key talent.
      We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing the talents of a diverse and inclusive workforce.

Keywords: Protective Life Insurance Company, Chesterfield , Executive Assistant, Other , Chesterfield, Missouri

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