Executive Assistant - Chesterfield, MO (MMA Upper Midwest)

Company: myGwork
Location: Chesterfield
Posted on: May 16, 2022

Job Description:

Executive Assistant to the CEO - Chesterfield, MO (MMA Upper Midwest)
Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality. Here, your future is limitless. As an MMA colleague, you'll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.
As a part of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.
We are currently seeking an Executive Assistant on our team in Chesterfield - Maryville, MO.
What can you expect?
Small agency feel with world class resources of an international corporation
Committed, competent and engaged leadership at all levels
Driven & entrepreneurial team-oriented environment
Our Core Values: Innovation, Passion, Collaboration, Accountability, and Integrity
What is in it for you?
Personal & professional development opportunities MMA University - 1000s of free courses and resources
Certification & designation bonuses. Company-paid study time & testing fees

Flexible work options
Dress for your day
Competitive compensation & benefits package including Paid Parental Leave & PTO for Volunteering
Colleague Resource Groups and a focus on diversity, equity, and inclusion
And more!
We will count on you to:
Scheduling appointments and meetings for the CEO, including day-to-day and long-term management of scheduled appointments and meetings, screening telephone calls; meeting and greeting customers/visitors to ensure good public relations.
Typing correspondence, prepares meeting agendas, taking meeting notes, filing, maintaining corporate records and organizing executive calendar.
Opening confidential and non-confidential mail, sorting and distributing daily.
Maintains necessary diaries and suspense items in computer system, internal memos and documents, verifies accuracy of assigned work by proofreading and editing before returning for final review.
Maintains Linked-in profile and other social media outlets for executives
Supports prospecting efforts of CEO by conducting research, maintaining Salesforce activity and coordinating marketing campaigns
Creates and edits documents using PowerPoint, Excel and Word, maintaining confidentiality at all times, especially when dealing with sensitive information and internal correspondence.
Ensures timely return of all assigned work to respective staff personnel.
Ensures coordination, planning and scheduling of routine social and marketing engagements with companies and customers; and internal meetings and events, including training, management meetings, seminars and producer meetings. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Prepares meeting rooms/facilities and required audiovisual equipment. - - Obtains requested refreshments for all events, which includes maintaining checklists for planning and sending invitations, meeting reminders and maintaining RSVP for events.
Assist in budget preparation by processing and analyzing necessary data and input of data into presentation format.
Coordinates business travel arrangements, including providing assistance with tracking and submission of travel and entertainment expenses reports
Assists with various other special projects as needed.
Assists executive management in projects as requested.
Serves as backup to other department personnel as needed.
Maintains confidential contract files, financial reports and correspondence in coordination with other department members.
Attend periodic department and team meetings; document meetings by taking minutes and notes for use by management.
What you need to have:
High School Diploma required.
Associates degree or higher in Business Administration or related field preferred.
Three to five years administrative assistant experience in professional office environment.
PC operation at an advanced level, including word processing and spreadsheet ability; graphics and presentation design. - Typing 70 wpm. - Standard software programs utilized: Microsoft: Word, Excel, PowerPoint, Access, Outlook, Internet, Adobe Acrobat
Industry specific software experience preferred.
Maintain a high level of integrity and ability maintain confidentiality at all times.
Excellent written and verbal communication skills necessary to communicate effectively with clients and co-workers using tact and diplomacy.
Emphasis on accuracy, attention to detail and ability to proof one's own work as well as the work of others; ability to work in a proactive manner to consistently deliver high-quality work.
Commits to additional hours of work when necessary to reach goals. Flexibility to arrive early and stay late, as needed.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read and comprehend complex instruction, correspondence and memos.
Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients and co-workers on the phone and in person.
Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
Ability to maintain a mature, problem-solving approach; general knowledge of "how to get things done."
Follows instructions, responds to management direction; takes responsibility for own actions.
Completes tasks on time or notifies appropriate people with an alternate plan.

What makes you stand out:
Insurance industry administrative assistant experience preferred.
We are excited to offer a competitive total rewards package which includes: health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.
MMA encourages all its colleagues to pursue - dreams without limits . We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.
We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: a flexible, hybrid work environment, health and welfare, 401K, employee assistance program, volunteer opportunities, and other programs.
Marsh McLennan and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.
At MMA, - your future is limitless . For more information about our company, please visit us at: http://marshmma.com/careers.

This employer is a corporate member of
myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals,
students, inclusive employers & anyone who believes in workplace equality.

Keywords: myGwork, Chesterfield , Executive Assistant - Chesterfield, MO (MMA Upper Midwest), Other , Chesterfield, Missouri