Executive Assistant - Chesterfield, MO (MMA Upper Midwest)
Posted on: May 16, 2022
Executive Assistant to the CEO - Chesterfield, MO (MMA Upper
Your goals. Your ambitions. Your definition of success. At MMA, we
believe nothing should stand in your way of making these a reality.
Here, your future is limitless. As an MMA colleague, you'll get
personal and professional development opportunities, a driven and
entrepreneurial team-oriented environment, and leaders at all
levels who are committed to maintaining high levels of colleague
As a part of Marsh McLennan (NYSE: MMC), the world's leading
professional services firm in risk, strategy, and people, MMA
colleagues are part of a network of resources and expertise that
sets our organization apart from the competition.
We are currently seeking an Executive Assistant on our team in
Chesterfield - Maryville, MO.
What can you expect?
Small agency feel with world class resources of an international
Committed, competent and engaged leadership at all levels
Driven & entrepreneurial team-oriented environment
Our Core Values: Innovation, Passion, Collaboration,
Accountability, and Integrity
What is in it for you?
Personal & professional development opportunities MMA University -
1000s of free courses and resources
Certification & designation bonuses. Company-paid study time &
Flexible work options
Dress for your day
Competitive compensation & benefits package including Paid Parental
Leave & PTO for Volunteering
Colleague Resource Groups and a focus on diversity, equity, and
We will count on you to:
Scheduling appointments and meetings for the CEO, including
day-to-day and long-term management of scheduled appointments and
meetings, screening telephone calls; meeting and greeting
customers/visitors to ensure good public relations.
Typing correspondence, prepares meeting agendas, taking meeting
notes, filing, maintaining corporate records and organizing
Opening confidential and non-confidential mail, sorting and
Maintains necessary diaries and suspense items in computer system,
internal memos and documents, verifies accuracy of assigned work by
proofreading and editing before returning for final review.
Maintains Linked-in profile and other social media outlets for
Supports prospecting efforts of CEO by conducting research,
maintaining Salesforce activity and coordinating marketing
Creates and edits documents using PowerPoint, Excel and Word,
maintaining confidentiality at all times, especially when dealing
with sensitive information and internal correspondence.
Ensures timely return of all assigned work to respective staff
Ensures coordination, planning and scheduling of routine social and
marketing engagements with companies and customers; and internal
meetings and events, including training, management meetings,
seminars and producer meetings. Schedules and attends meetings on
behalf of executives, taking notes and recording minutes.
Prepares meeting rooms/facilities and required audiovisual
equipment. - - Obtains requested refreshments for all events, which
includes maintaining checklists for planning and sending
invitations, meeting reminders and maintaining RSVP for events.
Assist in budget preparation by processing and analyzing necessary
data and input of data into presentation format.
Coordinates business travel arrangements, including providing
assistance with tracking and submission of travel and entertainment
Assists with various other special projects as needed.
Assists executive management in projects as requested.
Serves as backup to other department personnel as needed.
Maintains confidential contract files, financial reports and
correspondence in coordination with other department members.
Attend periodic department and team meetings; document meetings by
taking minutes and notes for use by management.
What you need to have:
High School Diploma required.
Associates degree or higher in Business Administration or related
Three to five years administrative assistant experience in
professional office environment.
PC operation at an advanced level, including word processing and
spreadsheet ability; graphics and presentation design. - Typing 70
wpm. - Standard software programs utilized: Microsoft: Word, Excel,
PowerPoint, Access, Outlook, Internet, Adobe Acrobat
Industry specific software experience preferred.
Maintain a high level of integrity and ability maintain
confidentiality at all times.
Excellent written and verbal communication skills necessary to
communicate effectively with clients and co-workers using tact and
Emphasis on accuracy, attention to detail and ability to proof
one's own work as well as the work of others; ability to work in a
proactive manner to consistently deliver high-quality work.
Commits to additional hours of work when necessary to reach goals.
Flexibility to arrive early and stay late, as needed.
Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
Ability to read and comprehend complex instruction, correspondence
Strong and pleasant telephone and interpersonal skills, and the
ability to deal professionally with clients and co-workers on the
phone and in person.
Excellent organizational and time management skills, ability to
take initiative, use good judgment, demonstrate a strong sense of
urgency and carry multiple projects through to completion.
Ability to work under pressure with tight time constraints, as well
as the ability to deal with frequent interruptions, unresolved
situations, frequent change, delays or unexpected events.
Ability to maintain a mature, problem-solving approach; general
knowledge of "how to get things done."
Follows instructions, responds to management direction; takes
responsibility for own actions.
Completes tasks on time or notifies appropriate people with an
What makes you stand out:
Insurance industry administrative assistant experience
We are excited to offer a competitive total rewards package which
includes: health and welfare benefits, tuition assistance, 401K
savings and other retirement programs as well as employee
MMA encourages all its colleagues to pursue - dreams without limits
. We promote curiosity and creativity. We gain new insight from
diverse thinking and take risks on new ideas. We embrace a culture
that celebrates and promotes the many backgrounds, heritages and
perspectives of our colleagues and clients. We are always seeking
those with ethics, talent, and ambition who are interested in
joining our client-focused teams.
We further believe a business culture that supports a healthy, safe
work environment does so by offering the right benefits, programs,
policies and opportunities to keep colleagues engaged and
productive including: a flexible, hybrid work environment, health
and welfare, 401K, employee assistance program, volunteer
opportunities, and other programs.
Marsh McLennan and its Affiliates are EOE
Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity
At MMA, - your future is limitless . For more information about our
company, please visit us at: http://marshmma.com/careers.
This employer is a corporate member of
myGwork - LGBTQ+ professionals, the business community for LGBTQ+
students, inclusive employers & anyone who believes in workplace
Keywords: myGwork, Chesterfield , Executive Assistant - Chesterfield, MO (MMA Upper Midwest), Other , Chesterfield, Missouri
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