Administrative Assistant
Company: Howard R. Green Company
Location: Chesterfield
Posted on: May 12, 2022
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Job Description:
Join our team! Our mission is BUILDING COMMUNITIES. IMPROVING
LIVES. For more than 100 years, HR Green has done exactly that,
serving as a trusted partner to our Colleagues, our clients, and
our communities. Each day, we work to find solutions that inspire
our employees and fit our clients' needs to build trust to exceed
our clients' expectations. We're proud to be ranked No.188 on
Engineering News-Record's Top 500 Design Firms list in 2021,
jumping up the list by 16 positions from 2020's ranking. In 2021,
we have also been awarded as a Best Place to Work!SUMMARYThe
Administrative Assistant is responsible for performing support to
multiple business lines, supporting assigned personnel and
typically involves working with company sensitive, confidential
and/or proprietary information with discretion.What will you be
doing?* Receive telephone calls, business visitors, incoming and
outgoing mail and packages.* Inventory and order office supplies,
distribute mail, assist in organizing office activities, coordinate
with and directs local office vendors.* Tasks using office
equipment such as printers, copiers, and projectors and
troubleshoot issues to keep them functioning.* Reserve and prepare
conference rooms for meetings, set up equipment and technology
needs, arrange tables, coordinate food and beverages, and cleanup.*
Assisting colleagues with miscellaneous support including but not
limited to, new hire orientation, licensing renewals, scheduling
meetings, travel arrangements, and general office, departmental
and/or company process questions.* Editing documents such as
letters, memos, meeting minutes and spreadsheets to ensure
composition and contextual accuracy, proofread data to ensure
proper spelling, punctuation, and grammar usage.* Sort and prepare
large documents for scanning to PDFs and verify accuracy of
indexes..* Maintain accurate database of client contact
information.* Maintain departmental files and prepare documents for
archive storage.* Work cooperatively with IT, Marketing, Human
Resources, and Accounting departments as necessary.What are we
looking for?* Minimum five years of prior administrative experience
is required.* Must possess strong proficiency in Microsoft Word,
Excel, PowerPoint, Outlook. Bluebeam or Adobe PDF experience a
plusWhy join HR Green?* It's your chance to join one of the
country's longest operating engineering firms and a leader in local
markets in design engineering and construction with over 600
employees in 18 offices around the nation* We offer an excellent
compensation and benefits package that includes: medical, dental,
vision, life insurance, PTO, 401(k) with company matching, long
term disability and short term disability* We also offer tuition
reimbursement, professional license & registration reimbursement,
professional development, paid time off to volunteerHR Green is
proud to be an affirmative action/ equal opportunity employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, gender, gender identity or
expression, sexual orientation, national origin, genetics,
disability, age, veteran status, or other classification protected
by applicable federal, state or local law.
Keywords: Howard R. Green Company, Chesterfield , Administrative Assistant, Administration, Clerical , Chesterfield, Missouri
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