Administrative Assistant

Company: Howard R. Green Company
Location: Chesterfield
Posted on: May 12, 2022

Job Description:

Join our team! Our mission is BUILDING COMMUNITIES. IMPROVING LIVES. For more than 100 years, HR Green has done exactly that, serving as a trusted partner to our Colleagues, our clients, and our communities. Each day, we work to find solutions that inspire our employees and fit our clients' needs to build trust to exceed our clients' expectations. We're proud to be ranked No.188 on Engineering News-Record's Top 500 Design Firms list in 2021, jumping up the list by 16 positions from 2020's ranking. In 2021, we have also been awarded as a Best Place to Work!SUMMARYThe Administrative Assistant is responsible for performing support to multiple business lines, supporting assigned personnel and typically involves working with company sensitive, confidential and/or proprietary information with discretion.What will you be doing?* Receive telephone calls, business visitors, incoming and outgoing mail and packages.* Inventory and order office supplies, distribute mail, assist in organizing office activities, coordinate with and directs local office vendors.* Tasks using office equipment such as printers, copiers, and projectors and troubleshoot issues to keep them functioning.* Reserve and prepare conference rooms for meetings, set up equipment and technology needs, arrange tables, coordinate food and beverages, and cleanup.* Assisting colleagues with miscellaneous support including but not limited to, new hire orientation, licensing renewals, scheduling meetings, travel arrangements, and general office, departmental and/or company process questions.* Editing documents such as letters, memos, meeting minutes and spreadsheets to ensure composition and contextual accuracy, proofread data to ensure proper spelling, punctuation, and grammar usage.* Sort and prepare large documents for scanning to PDFs and verify accuracy of indexes..* Maintain accurate database of client contact information.* Maintain departmental files and prepare documents for archive storage.* Work cooperatively with IT, Marketing, Human Resources, and Accounting departments as necessary.What are we looking for?* Minimum five years of prior administrative experience is required.* Must possess strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook. Bluebeam or Adobe PDF experience a plusWhy join HR Green?* It's your chance to join one of the country's longest operating engineering firms and a leader in local markets in design engineering and construction with over 600 employees in 18 offices around the nation* We offer an excellent compensation and benefits package that includes: medical, dental, vision, life insurance, PTO, 401(k) with company matching, long term disability and short term disability* We also offer tuition reimbursement, professional license & registration reimbursement, professional development, paid time off to volunteerHR Green is proud to be an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.

Keywords: Howard R. Green Company, Chesterfield , Administrative Assistant, Administration, Clerical , Chesterfield, Missouri