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JDAM Program Office Administrator

Company: Boeing
Location: Chesterfield
Posted on: December 3, 2019

Job Description:

At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the sea bed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us.Boeing Defense, Space and Security Systems (BDS) is currently seeking an Office Administrator for Saint Charles, Missouri.Job Responsibilities:

  • Support JDAM program director by efficiently managing internal and external customer interfaces
  • Prioritize and coordinate the day-to-day internal office schedules and reconciling schedule conflicts for efficient use of time
  • Allocate, track and maintain designated conference room schedules and availability to utilize resources efficiently
  • Coordinate and process domestic and international travel arrangements, monitor designated business traveler------s logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate
  • reimbursement and verify payments to corporate credit cards
  • Coordinate with the appropriate focal(s) to support the acquisition, maintenance, and efficient use of resources; orders and maintain office supplies
  • Verbally communicate a wide variety of information to multiple audiences
  • Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information.
  • Create, edit, and maintain electronic and written communication requiring Word, PowerPoint, Excel, Outlook, and SharePoint knowledge.
  • Schedule conference rooms and provide videoconference/Webex support
  • Coordinate with visitors on logistics and resources for meetings including executives or other Boeing visitors, interview candidates, suppliers and vendors.
  • Lead and partner with other administrative support
  • Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources.
  • Knowledge of Boeing's organizations, processes, program plans, policies and procedures, and products required to effectively perform functional responsibilities of the occupation.
  • Knowledge of techniques to help identify a customer's organization, capabilities, practices, support resources, preferences, problems, and other constraints in order to provide effective product support and technical issue resolution.
  • Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately.
  • Ability to utilize technological tools (e.g., PC's, web sites) and business system applications to manage, synthesize, and interpret data relevant to workloads, responsibilities, problem identifications and resolutions.
  • Ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, and storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases).
  • Ability to speak and/or read a language other than English as required for the successful completion of occupational duties.
  • Has a full understanding of the job.
  • Develops solutions to a variety of problems of moderate scope and complexity.
  • Refers to practices and procedures for guidance.
  • Requires no instruction for routine work and general instructions for new lines of work or special assignments; supervision is limited.
  • Participates in determining details of assignments to accomplish a wide range of objectives.
  • Plans, schedules, and arranges own activities. Work is reviewed upon completion for adequacy in meeting objectives.
  • Interacts frequently with internal and external personnel and customers.
  • Obtains or provides information on important or sensitive organization matters would normally result in loss of customer business, material, or equipment to resolve.Education & Experience:
    • Typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
    • Refer to "Supplemental Information" for further clarification on the use of this job family. Applicable and appropriate educational/certification credentials from an accredited institution and/or equivalent experience is required.Basic Qualifications:
      • Experienced Microsoft Office Suite.
      • Experienced with Scheduling, planning, meeting coordination, arranging and booking travel documents (Domestic and International), able to work under a heavy workload.
      • High School or GED.*Ability to obtain a U.S Security Clearance for which the U.S Government requires U.S Citizenship*The position must meet Export Control compliance requirements, therefore a ------US Person------ as defined by 22 C.F.R. -- 120.15 is required. ------US Person------ includes US Citizen, lawful permanent resident, refugee, or asylee.Preferred Qualifications:
        • Experienced working with Webex Software.Drug Free Workplace:
          Boeing --is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.This position is does not offer relocation. -- Candidates must live in the immediate area or relocate at their own expense.

Keywords: Boeing, Chesterfield , JDAM Program Office Administrator, Administration, Clerical , Chesterfield, Missouri

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